Part Time - Operations Assistant Coordinator

Role: Operations Assistant Coordinator
Regular Hours: Part-Time, Monday-Friday, 12pm-5pm
Additional Hours: Chamber events during non-business hours. Saturdays, as needed.

The Operations Assistant Coordinator will assist the Operations Coordinator with the day-to-day operational activities of the chamber and visitor center, facilitate communication between departments, members and visitors, assist with special projects, manage logistics, implement operational strategies, handle administrative tasks, membership support, schedule and onboard staff, manage supplies and event room rental and planning.

Key Responsibilities:
Administrative: Email/phone communication, data management, invoicing and reporting.
Logistics: Oversee schedules, inventory tracking and supply management.
Projects: Assist with multiple projects simultaneously and ensure timely completion.
Process Improvement: Implement new processes to streamline workflows.
Communication: Act as a liaison between different departments, vendors, members and visitors.
Events: Schedule, secure sponsors, invite/register/check-in attendees, room set up/clean up.
Event Room Rental: Promote and prospect room rentals, manage calendar, review and manage room rental contracts, invoice and collect payments, set up room, schedule room cleanings.
Membership: Prospect and recruit new businesses, present member benefits and value, manage existing member relationships and data, promote and organize networking events.
Community Outreach: Represent the chamber at local events, promote chamber initiatives.
Staff Onboarding and Training: Assist with visitor center staff and volunteer staff onboarding.
Visitor Center: Provide and maintain updated information regarding area, events, restaurants, shops, tours and activities to visitors via phone, email, mail and in person.
 
Required Skills:

• Excellent communication and interpersonal skills
• Ability to manage relationships and build trust
• Organizational skills to manage multiple tasks and deadlines effectively
• Knowledge of local area and business landscape
• Proficiency in Microsoft Office Suite: Word, Excel, One Drive, Outlook
• Proficiency in google docs, sheets, calendar and drive
• Knowledge of CRM software and data management